Facilities

Hallsville School District Outdoor Facilities Reopening Plan
May 29, 2020 

The purpose of this plan is to safely and responsibly open the Hallsville School District Outdoor Facilities for use during the COVID19 pandemic. 

The Outdoor Athletic Facilities will open to the community effective immediately. The facilities open will include: 

  • Outdoor Track

  • District Playgrounds

  • Softball and Baseball Fields


The hours of operation of each location, for the general public, will be from 7:00 a.m-8:00 p.m. 

Restrooms and water fountains are inaccessible at this time.

Please note:  The District gymnasiums will not be available for use to non-school groups this summer.  

Facility use will be divided into two categories:

Informal Use: Examples include but are not limited to walking/running at the track or small group practice, not exceeding 6 participants.  This type of use doesn't require a reservation or permission from the school district.

Formal Use: Any group practice or function consisting of more than 6 participants by non-school community groups/teams. Hours available for use, if not otherwise being used for school programs, are Monday – Friday 6:00 p.m. - 10:00 p.m. and  Saturday/Sunday 7:00 a.m. - 10:00 p.m.  Formal use of school facilities will require the following items: 

The plan will follow the parameters of the Boone County Health Department three-month recovery and reopening plan released on 5/18/20. It should be understood that this plan could change at any time based on relevant circumstances and/or revisions to the Boone County Health Department Guidelines. 

In accordance with the guidelines from the Boone County Health Department, individuals shall abide by social distancing requirements, including maintaining six feet (6’) of space between individuals.  Public gatherings are also limited to the following amounts for the next few months:

May 26 - June 22 50 people or less

June 23 - July 23 100 people or less

July 24 - August 24 250 people or less

The use of Hallsville School District outdoor facilities is a privilege and all users should do their part in maintaining the facilities with proper care. If facilities are being abused or the County Health Guidelines are not being followed, they will be closed. 


Hallsville School District Facilities Requests (Regular School Year)

To request the use of facilities at Hallsville R-IV School District and to schedule field trips off-campus, please follow the steps below. 

School Hour Facilities Request 7:00 a.m. to 3:30 p.m.: 

All requests made for facility usage for internal and external community groups during the school day, 7:00 a.m. to 3:30 p.m., must be submitted using the appropriate form below at least 7 days in advance.  Once your request has been confirmed, a confirmation email will then be sent.    


For School Hour Facilities Request for the spaces below during school hours, please use the following forms: 


Primary Form

Primary Commons

Primary Conference Room

Primary Media Center

Primary Work Room

Field Trip off Campus

Middle School Form

Middle School Media Center

Weight Room Hallway
West Gym

Room 126

Field Trip off Campus

Intermediate Form

East Gym

Intermediate Commons

Intermediate Media Center

Outdoor Classroom

Field Trip off Campus

High School Form

High School Media Center

Conference Room 212

North Gym

West Gym Lobby

Lavender Lounge (outdoor courtyard)

Secondary Cafeteria

Field Trip off Campus

Athletic Areas

Softball Field

Baseball Field

Track

Football Field


 

All requests made for facility usage on weekends and after the school day (3:30 p.m. and on), must be submitted to the Facilities Office at least 7 days in advance using the link below.  A confirmation email will then be sent. If additional set-up is required (tables/chairs), please provide this information in the form so that coordination between the Facilities and Operations Departments can be made.  

 

To request space outside of normal school hours (after 3:30 p.m.) please submit the following form and submit to Brad Blakemore in the Facilities Department.

 Expectations for Facility Requests:

  • We will expect all requests to be submitted a minimum of 7 days in advance.  This will allow for improved communication and planning across the district.

  • Any facility requests after the 7 day deadline will need to be submitted by the building level administration in order to be considered for approval by the facilities coordinator.

  • A weekly calendar of events will be shared with the staff each Friday with information for the following week.

  • All outdoor facility requests for April and May should be submitted no later than Friday, March 1st. The administrative team will review all of the requests, place them on the calendar, and send you an email confirmation. No outdoor facility request will be approved before March 1st. 

  • Please do not put out flyers, emails, or tell students/parents of the date of the event until you have received an email confirmation.

   
Please email activities@hallsville.org with any questions.


 

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