Facility Requests

Reserving Facility Space: 

To request the use of facilities at Hallsville R-IV School District and to schedule field trips off-campus, please follow the steps below. 

School Hour Facilities Request Tuesday-Friday, 8:00 a.m. to 3:30 p.m.: 

All requests made for facility usage and field trips off-campus during the school day, 7:00 a.m. to 3:30 p.m., must be submitted to the appropriate building secretary at least 7 days in advance.  The building secretary will review your request and, once approved, will place it on the appropriate school calendar/s. A confirmation email will then be sent.  

If additional set-up is required (tables/chairs), please provide this information in the form. Audio Visual requests will need to be coordinated with your building-level Media Specialist.  

To request facility use during school hours (Tuesday-Friday, 8:00 a.m. - 3:30 p.m.), please use the following forms: 

Primary Form

Primary Commons
Primary Gymnasium

Primary Conference Room

Primary Media Center

Primary Work Room

Field Trip off Campus

Middle School Form

Middle School Media Center

Weight Room Hallway
West Gym

Room 126
Conference Room 106

Field Trip off Campus

Intermediate Form

East Gym

Intermediate Commons

Intermediate Media Center
Intermediate Conference Room

Outdoor Classroom

Field Trip off Campus

High School Form

High School Media Center

North Gym

West Gym Lobby

Lavender Lounge (outdoor courtyard)

Secondary Cafeteria

Field Trip off Campus

Athletic Areas

Softball Field

Baseball Field


Football Field

Facilities Requests in evenings after 3:30 p.m., and Saturday, Sunday, and Monday.

All requests made for facility usage on weekends and after the school day (3:30 p.m. and on), must be submitted to the Facilities Office at least 7 days in advance.  A confirmation email will then be sent. If additional set-up is required (tables/chairs), please provide this information in the form so that coordination between the Facilities and Operations Departments can be made.  

To request space outside of normal school hours, please submit the following form and submit to Brad Blakemore in the Facilities Department.

Facilities Request Form 
(Evenings after 3:30 p.m., and Saturday, Sunday, and Monday

 Expectations for Facility Requests:

  • We will expect all requests to be submitted a minimum of 7 days in advance.  This will allow for improved communication and planning across the district.

  • Any facility requests after the 7 day deadline will need to be submitted by the building level administration in order to be considered for approval by the facilities coordinator.

  • A weekly calendar of events will be shared with the staff each Friday with information for the following week.

  • All outdoor facility requests for April and May should be submitted no later than Friday, March 6th. The administrative team will review all of the requests, place them on the calendar, and send you an email confirmation. No outdoor facility request will be approved before March 6th.  

  • Please do not put out flyers, emails, or tell students/parents of the date of the event until you have received an email confirmation. 

  • Please email [email protected] with any questions. 

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