Bond Construction

Classroom WingGymnasium


Construction Project Frequently Asked Questions (FAQ)

Download the most recent FAQ document here.

Preliminary Project Timeline

Klingner & Associates and SM Wilson have provided the following preliminary timeline for project completion. This timeline is subject to change as project development continues.

  • Architect/engineering design — Through February 2019

  • Design cost estimating — March through April 2019

  • Construction document development — Beginning in April 2019

  • Construction bidding and award  — Beginning in May 2019 and ongoing

  • Primary School construction — May 2019 through June 2020

  • District takes possession — July 2020


Progress Report #7 (October 2019)

The October 2019 report presented to the board outlined updates on the construction progress for gymnasium and second-grade classroom wing. Good progress has been made with the gymnasium and classroom concrete slabs, and soon masonry walls and steel erections for the additions will be added.  SM Wilson is also working on critical long-lead items and prioritizing material procurement so we can meet the schedule constraints on the project. Board action was requested on the following change orders: 1) removal of concrete from the existing footings at the location of the additions, (2) changes to power requirements for the gymnasium HVAC, (3) relocating radiant panels in the locker rooms, and (4) replacement of the existing sanitary sewer line to service the new second grade wing. Change orders would be funded from the district's contingency. Details are included in the monthly update document.

Progress Report #6 (September 2019)

 

The September 2019 report presented to the board outlined updates on the construction progress for gymnasium and second-grade classroom wing. Good progress has been made with the gymnasium concrete foundations and classroom storm sewer work. SM Wilson is also working on critical long-lead items and prioritizing material procurement so we can meet the schedule constraints on the project. Board action is requested on the following change orders: (1) soil moisture remediation at the northwest corner of the gymnasium site; and (2) installation of alternative routing of existing stormwater from the kitchen area roof. Both change orders would be funded from the district's contingency. Details are included in the monthly update document.

Progress Report #5 (August 2019)

 

The most recent monthly update from SM Wilson was presented for review at the board meeting on Monday, August 19.  Board action was requested on the following change orders: (1) changes to SM Wilson project personnel previously accepted by the Board; (2) adjustment to the Guaranteed Maximum Price reflecting the three alternates previously approved by the Board; and (3) acceptance of a GMP credit associated with a casework materials substitution.  The board elected not to accept bid alternates on stormwater routing.  

 

Evaluation of Bids & GMP (July 2019)

Bids were due and opened on June 20, 2019. Bids were then evaluated by SM Wilson on multiple criteria, including whether they confirmed to the bid work package specifications. At a special meeting on July 1, 2019, the Board of Education received SM Wilson's initial evaluations of bids and the preliminary draft of the Guaranteed Maximum Price (GMP) Amendment and the related Exhibits.


At a special meeting on July 10, 2019, the Board reviewed the updated GMP Amendment and Exhibits, which included SM Wilson's final recommendations on bid selection. The Board approved the GMP Amendment. At the same meeting, the Board also voted to approve the following alternate bid items:

  • Alternate #1: Locker Room Addition

  • Alternate #3: Furred North and South Gym Walls

  • Alternate #4: Second Grade Wing High-Impact Window


The Board deferred a decision on Alternate #2: Underground Storm Drains, pending updated estimates from SM Wilson on two alternate stormwater drain routing options.

SM Wilson plans to place the construction trailer on-site on Tuesday, July 16, 2019.

The district has let for bids on special inspections testing, in accordance with statute. Bids for this work will be due to the district on or before July 30, 2019.

 Construction Documents and Request for Bids (May-June 2019)

Klingner and Associates are creating construction documents, while SM Wilson lays the groundwork for soliciting bids. Here is a tentative timeline of coming important dates:

  1. Publicly Advertise for Bids  (Statutory Requirement) - Columbia Daily Tribune - 5/19, 5/26, 6/2

  2. Construction Documents (CDs) Issued for Construction - 5/31

  3. CDs issued for Bidding - 6/5

  4. Pre-Bid Meeting #1 - 5/28

  5. Pre-Bid Meeting #2 - 6/13

  6. Ceremonial groundbreaking – Wednesday, June 19 at 9:00 a.m.

  7. Bid Due Date - 6/20

  8. Anticipated Date of GMP - 7/1 – A special Board meeting will be requested near this date for approval

Design Development and Cost Opinion (March-April 2019)

The design development documents were presented for the Board of Education for review at their April meeting. Representatives from Klingner & Associates were present at the meeting to answer any questions from the Board.


Since the completion of design development documents, Klingner and SM Wilson have been collaborating to revise cost estimates and make continued refinements to the program. The firms believe they have crafted solutions that will meet the expectations of the Board and community within the established budget of $7.2 million.


Confirmation of Project Scope and Design Development
(January-February 2019)

At the regular January meeting, the Board of Education directed Klingner & Associates and SM Wilson to move forward with the reduced scope for the project, as discussed below. The reduced program is reflected in the following documents:

Klingner is deeply involved in the design development phase. On February 11, the district held an Owner-Architect-Construction Manager conference call to discuss the current status, immediate issues, and time line. SM Wilson currently believes construction can be completed as previously scheduled under the updated design time line provided by Klingner:

On February 13, the district met with both firms to review and clarify miscellaneous infrastructure items (e.g., network connectivity, alarm systems, public address systems, etc.).

Adjustments to Project Scope (December 2018)

The Board of Education held a special session on Wednesday, December 12 to gather additional information from Klingner & Associates and SM Wilson on differences between the two firms’ construction cost estimates. The differences between the firms’ construction estimates were significant. At its regular meeting on December 18, the Board made decisions to adjust the scope of the project to generate updated cost estimates. Klingner and SM Wilson were provided the following direction:

  • Removal of the kindergarten wing two-classroom addition from the current scope of work

  • Removal of the first grade wing two-classroom addition from the current scope of work

  • Capacity calculations and cost estimates for constructing the second grade wing hallway as a storm shelter

  • Scaling down the locker room area to two smaller locker rooms with a modest coach’s office and small storage room, with direct connection to the gymnasium (no hallway). This would not be constructed as a storm shelter area. The tentative thinking is this would be a bid-alternate.

  • Potential cost savings that could be realized by the removal of the gymnasium windows and roof overhang

  • Deletion of the one (1) FTE debris laborer costs from the SM Wilson general requirements; this work will be handled locally

Klingner & Associates began working on modified schematic designs immediately. SM Wilson began updating estimates on the modified designs.

Kick-Off Meeting (October 2018)

On Wednesday, October 31, the district conveyed its first full team meeting. Attendees included district representatives, the Klingner and Associates team, and the SM Wilson team. Details regarding multiple aspects of the projects and construction were discussed. Team meetings will be held on a monthly basis throughout the pre-construction phase. Updates to the Board of Education will be provided on a monthly basis or more often, as needed.

Construction Management Contract (October 2018)

On October 15, 2018, the Board of Education concluded negotiations and approved a contract with SM Wilson to provide Construction Management At-Risk services for the construction projects under consideration.

Architectural-Engineering Services (September 2018)

On September 17, 2018, the Board of Education concluded negotiations and approved a contract with Klingner and Associates to provide architectural and engineering (A/E) services for the construction projects under consideration. The firm will commence creation of design documents immediately.

Real Estate Purchase (September 2018)

On August 20, 2018, the Board of Education approved the purchase of property at 14633 N. Ricketts Road, also known as Lot 6 of Key Industrial Park. The property is 1.42 acres and includes an existing 10,800 square foot building. The agreed purchase price is $360,000 with an anticipated closing date of Friday, September 14. The district intends to relocate the facilities and maintenance department to the property. Additionally, space in the building will be used for district storage and an indoor athletic practice facility.

Bond Issuance and Investment (June–July 2018)

The Board of Education approved the issuance of bonds at their regular meeting on June 18, 2018. Bonds were sold on July 3. In addition to the $7,000,000 in general obligation bonds, the district was paid a premium of $ 651,368.95. In cooperation with its financial consultant, the district developed a preliminary draw schedule for anticipated payments necessary for upcoming design and construction costs. Most bond proceeds were then invested to generate interest revenue. Based on current investment yields, the district anticipates receipt of roughly $200,000 in additional interest income.

Construction Manager At-Risk (May–July 2018)

During their regular meeting on May 21, 2018, the Board of Education indicated their intent to solicit firms to provide construction management at-risk services. A Request for Qualifications was published on May 28. Five firms submitted qualifications in advance of the June 12 deadline. Of these, the Board of Education selected three firms to submit proposals. Two firms submitted responses prior to the July 2 deadline; these firms were interviewed by the Board of Education and members of the administrative team on July 9. A firm was selected and negotiations commenced on July 17, 2018.

Voter Approval (April 2018)

On April 3, 2018, voters in the Hallsville R-IV School District approved Proposition 2, which authorized the issuance of $7,000,000 in general obligation bonds. With nearly 75% approval, this is the largest approved bond issuance in the history of the school district. The funds allow the district to continue with its capital improvement plan. The district is extremely thankful of the trust and support of the community to provide adequate facilities to students.

Ballot Issue (January 2018)

At its regular meeting on January 22, 2018, the Board of Education approved a resolution calling an election to be held on April 3, 2018 on the question whether to issue general obligation bonds. The approved ballot language follows:

Proposition 2

Shall the Board of Education of the Hallsville R-IV School District of Boone County, Missouri, borrow money in the amount of $7,000,000 for the purpose of acquiring, constructing, renovating, equipping and furnishing sites, buildings and related facilities for school purposes, including the construction of additional classrooms and a gymnasium at Hallsville Primary School and the acquisition of real estate; and issue bonds for the payment thereof resulting in no estimated increase to the debt service property tax levy? If this proposition is approved, the adjusted debt service levy of the school district is anticipated to remain at the current levy of $1.11 per one hundred dollars of assessed valuation of real and personal property.

Work Session #3 (January 2018)

A final public work session was held at Hallsville Primary School on January 8, 2018. Representatives from Klingner and Associates provided a revised project narrative and exhibits, based on additional feedback received. Discussions focused on classroom and gymnasium additions at the primary school.

Work Session #2 (December 2017)

A second public work session was held at Hallsville Primary School on December 18, 2017. At the session, Superintendent Downs and representatives from Klingner and Associates provided updated information on potential capital improvement projects based on the feedback provided by the community. Discussions focused on additions to the primary school and a phased replacement of the aging middle school building.

The links below include presentation slides and narrative documents on a narrowed listing of potential projects. Attendees again included patrons, parents, faculty and staff, and Board members. Additional discussions were held to gather community feedback on the revised proposals.

Work Session #1 (November 2017)

A public work session was held at Hallsville Primary School on November 27, 2017. At the session, Superintendent John Downs and representatives from Klingner and Associates presented information on prioritized capital improvement needs. Discussions focused on elementary school expansion to meet the demands of increasing enrollment, the aging middle school, and inadequate athletic track facilities.

The links below include presentation slides and narrative documents regarding these needs. Attendees included community patrons, parents, district faculty and staff, and Board members. Discussions were structured to solicit additional input on capital priorities. Comment sheets were also provided to gather additional feedback.

Architectural-Engineering Firm (July–November 2017)

The Hallsville School District published a Request for Qualifications in solicitation of architectural and engineering services in the summer of 2017. Twelve (12) firms submitted statements of qualifications before the August 11 deadline. A committee of Board members and administrators scored the proposals and selected four firms for interview. Interviews were conducted on September 11. Klingner and Associates was selected as the most qualified firm on Monday, September 18. Contract negotiations commenced immediately, and an agreement was approved by the Board of Education on November 11, 2017. The agreement addressed pre-construction services provided up through the April 2018 election.


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